Publicity Policies

Regulations

Your organization’s Student Group Advisor must approve all publicity materials prior to distribution. Failure to do so will result in a violation and publicity will be taken down. Review the Communications Policy for more information.

First violation: Organization will get a warning and the offense will be noted.
Second violation: Budget will be frozen until an explanation for the reason of the violation is given and approved.
Third violation: A fine of $25 will be imposed against the organization’s earned income. If no earned income exists, the organization’s budget will be frozen until the next Organizational congress.
Fourth violation: No publicity will be approved for the rest of the semester

Flier Policy

All fliers must be stamped by the organization’s Student Group Advisor. Bring 1 copy to your SA Advisor/Campus Activities Office. They will approve with a stamp, and you will be able to move forward with stamped copies to distribute.

Fliers will not be approved if the necessary information is unclear, missing, or inappropriate.

Fliers can be brought 10 days prior to the event when the Event Agreement is submitted. They also will not accept fliers within 5 days of the event. (This is to prevent fliers from being displayed for too short or too long of a time period).

Fliers should be portrait orientation on regular sized paper, 8.5 x 11. For larger boards, please inquire with Operations (size: 2 x 3).

Important Notes About Fliers

One per organization, per event, per bulletin board and affixed only to bulletin boards. No windows, doors, stairways, etc.
Are not to be hung on any wall in any building even if the bulletin boards are filled to capacity.
May not be hung or left in the stairwells of any building.
Absolutely no reproduction of copyrighted material will be approved.

Please Note:

In getting your materials approved, please be respectful of your Student Group Advisor’s schedule and give them ample time to approve your content.

Miscellaneous Publicity Guidelines

No OUTSIDE companies are allowed to advertise on campus. On-campus publicity only!!
To avoid publicity violation, remove all advertisements within two days after your event/activity.
Do not publicize sale of property, parties, employment opportunities, books, tutoring, apartments, etc.
Do not remove publicity material of other organizations. If the information is outdated, or unapproved, inform your Student Life Advisor.
Do not remove, move, or cover publicity for a St. John's University or Department Event